Cookie Policy

Understanding Cookies and Tracking Technologies

Cookies are small text files stored on your device when you visit our website. They serve as digital memory, helping us provide you with a personalized, efficient, and secure experience while using MinuteMap. Beyond traditional cookies, we also employ similar technologies including local storage, session storage, web beacons, and pixel tags to enhance functionality and gather analytical insights.

We use both first-party cookies (set by MinuteMap directly) and third-party cookies (set by our trusted partners and service providers). Our cookie implementation is designed to balance functionality enhancement with privacy protection, ensuring full compliance with international privacy regulations including GDPR, CCPA, PIPEDA, and emerging privacy legislation.

This policy provides transparent, detailed information about every type of tracking technology we employ, your rights regarding cookie usage, and the comprehensive controls available to manage your preferences according to your comfort level and regional privacy requirements.

Comprehensive Cookie Categories

Strictly Necessary Cookies (Always Active)

These cookies are essential for our website and platform to function properly and cannot be disabled without breaking core functionality:

Authentication and Session Management: Securely maintain your login status, prevent unauthorized access, and manage active sessions across multiple browser tabs and devices
Security and Fraud Prevention: Protect against cross-site request forgery attacks, detect suspicious login attempts, and maintain security tokens for safe data transmission
Platform Functionality: Enable core features like file uploads, meeting processing status, real-time notifications, and seamless navigation between platform sections
Load Balancing and Performance: Ensure optimal server distribution, maintain connection stability during large file uploads, and provide consistent platform performance
Accessibility and User Interface: Remember accessibility settings, display preferences, language selections, and interface customizations that ensure optimal usability
Error Handling and Diagnostics: Capture technical issues, maintain error logs for troubleshooting, and ensure smooth recovery from temporary service interruptions
Integration State Management: Maintain connections with third-party tools, preserve integration configurations, and ensure seamless data synchronization across connected platforms
Legal and Compliance Tracking: Record consent preferences, maintain audit trails required for regulatory compliance, and ensure adherence to privacy regulation requirements

Analytics and Performance Cookies

These cookies help us understand website usage patterns, identify areas for improvement, and optimize platform performance:

User Behavior Analytics: Track page views, session duration, navigation paths, feature usage patterns, and user engagement metrics to identify optimization opportunities
Performance Monitoring: Monitor page load times, API response speeds, error rates, and system performance metrics to maintain optimal service quality
Feature Effectiveness: Measure adoption rates of new features, identify unused capabilities, and understand user preferences to guide product development priorities
A/B Testing and Experimentation: Support controlled testing of interface improvements, new features, and optimization strategies to ensure changes benefit user experience
Conversion and Funnel Analysis: Track user journeys from initial visit through subscription conversion to understand and optimize the customer acquisition process
Geographic and Demographic Insights: Analyze usage patterns across different regions, industries, and organization sizes to tailor our service to diverse user needs

Functional and Personalization Cookies

These cookies enable enhanced functionality, personalization features, and improved user experience:

Dashboard Customization: Remember your preferred dashboard layout, widget arrangements, notification settings, and personal productivity configurations
Integration Preferences: Store your connected tool settings, synchronization preferences, notification routing rules, and workflow automation configurations
User Interface Preferences: Maintain theme selections, timezone settings, language preferences, accessibility options, and display customizations across sessions
Recently Accessed Content: Provide quick access to recent meetings, frequently used features, and bookmarked summaries for enhanced productivity
Advanced Search and Filtering: Remember your search preferences, filter settings, and content organization preferences to streamline recurring tasks
Notification and Communication Preferences: Store your preferred communication channels, notification frequency settings, and alert customizations
Collaboration and Sharing Settings: Maintain team sharing preferences, permission settings, and collaboration workflow configurations

Managing Your Cookie Preferences

MinuteMap Cookie Controls

We provide comprehensive cookie management tools that put you in complete control of your privacy preferences. Our cookie banner appears on your first visit, allowing you to accept all cookies, reject non-essential cookies, or customize your preferences with granular control over each cookie category.

You can modify your cookie preferences at any time by clearing your browser cookies and revisiting our site, or by clicking the "Cookie Preferences" link in our footer. Changes to your cookie settings take effect immediately and apply to all future interactions with our platform.

Browser-Based Cookie Management

All modern web browsers provide built-in cookie management capabilities that give you complete control over cookie behavior:

Chrome: Access Settings → Privacy and Security → Cookies and other site data to manage cookie permissions, view stored cookies, and set default cookie behavior
Firefox: Navigate to Settings → Privacy & Security → Cookies and Site Data to control cookie acceptance, delete existing cookies, and manage site-specific permissions
Safari: Go to Preferences → Privacy to adjust cookie settings, prevent cross-site tracking, and manage website data storage
Edge: Access Settings → Cookies and site permissions to control cookie behavior, clear browsing data, and set tracking prevention levels
Mobile Browsers: Access privacy settings through your mobile browser's menu system to control cookie acceptance and data storage on mobile devices

Third-Party Opt-Out Options

For third-party analytics and advertising technologies, you can opt out directly through industry-standard preference centers and opt-out mechanisms provided by major technology companies and advertising networks.

Impact of Disabling Cookies

While you maintain complete control over cookie acceptance, disabling certain categories may impact your experience with our platform. Essential cookies cannot be disabled without preventing core functionality, while optional cookies enhance usability, personalization, and our ability to improve the service based on usage patterns.

Cookie Policy Questions?

Our privacy team is available to help you understand our cookie practices and assist with preference management.

Email Privacy Team Call Us